Why is preparing the hall so important?

Installing a new line is a process that requires precision and coordination of many activities. If the hall is not ready, the installation team wastes time. Delays increase, costs increase, frustration increases. We know from experience that most problems can be anticipated and solved at the planning stage.

Step one: shutdown and downtime schedule

Start with a clear plan. When can you afford to shut down production? Which days are less critical? Work this out with your production and finance teams.

Good to know:

• Line assembly usually takes two to six weeks, depending on the scale.
• Some work (e.g., electrical installations) can be done in parallel with production, but not all.
• The better the schedule is planned, the lower the losses.

Our tip: Reserve a few buffer days for unforeseen situations. Something always comes up. It's better to have some extra time.

Step two: space for storing components

A new line is not just about machines. It also involves support structures, prefabricated elements, cables, wires, and tools. All of this needs to be temporarily stored somewhere.

What to prepare:

• Set aside an area in or next to the hall where the assembly team can store the components.
• Make sure the area is secure, dry, and accessible to forklifts.
• Mark the transport route so that it does not block production.

Our tip: If you don't have space in the hall, consider renting a container for the duration of the assembly. It's a small cost that makes the work much easier.

Step three: power supply and emergency systems

A new line needs power. Sometimes a lot of power. Check that your electrical installation is ready.

What to check:

• Do you have sufficient power supply?
• Are the switchboards in good condition?
• Does the electrical installation comply with current standards?
• Do you have a backup system (UPS, generator) in case of failure?

Our tip: It is worth conducting an electrical audit before installation. An SEP-certified electrician will check the installation and tell you what needs to be improved. It is better to find out about problems earlier than during commissioning.

Step four: access to documentation and decision-makers

Installation is a process that requires quick decisions. Sometimes a problem arises that needs to be solved immediately. If no one can make a decision, the team waits. And that costs money.

What to provide:

• Access to technical drawings, specifications, and electrical diagrams.
• A contact person on your side. Someone who knows the project and can make quick decisions.
• Clear communication procedures. Who to call in case of a problem.

Our tip: We always appoint a Project Manager on our side. They communicate with your team and make sure everything goes according to plan. Simple and effective.

Step five: safety and health and safety procedures

Line assembly involves working at heights, welding, and electrical work. All of these activities require compliance with safety procedures. Your facility must be prepared.

What to provide:

• Access to fire extinguishers, first aid kits, and emergency telephones.
• Separate work areas. So that production and assembly do not interfere with each other.
• Health and safety training for the assembly team. We always do this, but it is worth confirming.

Our tip: It is worth organizing a short safety meeting before the start. Everyone knows where the emergency exits, fire extinguishers, and evacuation procedures are.

Step six: communication with the installation team

Good communication is half the battle. The installation team needs to know what you expect. You need to know how the work is progressing.

What to agree on:

• Regular meeting schedule (every morning or every other day).
• Method of reporting progress. E.g., a short email or photos from the construction site.
• Procedure for reporting problems. Who calls, who decides, who solves them.

Our tip: At Global Grupa, we focus on simple communication. The Project Manager reports progress daily. If a problem arises, we call immediately. We don't wait until Friday.

Summary

Preparing the hall for the installation of a new line is an investment that pays off. You save time, money, and avoid surprises. Plan your schedule, prepare storage space, check the power supply, ensure access to documentation, and take care of safety and communication.